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Venue Terms & Conditions
Preston Barns Ltd - “Farbridge”
“Farbridge” “Farbridge” shall mean The Lavant Valley Barn, Cloakrooms, The Meadow Barn, the Breakfast Room, the Kitchens, the Ten Residential Units, the Courtyards and the Car Park.
“The Event Organiser” shall mean Preston Barns Ltd trading as Farbridge.
“The Hirer” shall mean the person or persons signing the Booking Form produced by Farbridge or an agent on behalf of Farbridge.
“The Hire Period” shall mean one day only from 10.00 am – 11.30 pm on the day specified on the Booking Form for The Lavant Valley Barn, Cloakrooms, and The Meadow Barn. And 2.00 pm – 10.00 am for the Ten Residential Units and the Breakfast Room.
1. The Hirer shall not sub-let Farbridge or any part thereof.
2. The Property of the Hirer or his agents must be delivered on the day of the Hire Period and removed from Farbridge by 10.00 am the following day. Any time before or after these hours must be authorised by the Event Organiser. The Hirer must not presume there is access to Farbridge either side of The Hire Period. Any unauthorised access will be limited and all terms and conditions apply when present at Farbridge at all times.
3. The Hirer is responsible for all damage to Farbridge and to any property in Farbridge occurring during The Hire Period and during authorised access to Farbridge however caused. All breakages or other damage occurring during authorised access to Farbridge must be reported within 24 hours and paid for to The Event Organiser immediately.(Please note costs for any breakages or damage to items that cannot identically be replaced will include costs for any duplicate or replacement items.) A credit card number is required on the Booking Form in the event that any damages/breakages are unreported or remain unpaid, but will not be charged without your prior notice.
4. The Hirer and his agents must seek the permission of The Event Organiser for the positioning and use of any items. This includes items such as gazebos, garden furniture, floral displays, and any form of entertainment.
5. The Event Organiser reserves the right to refuse access Farbridge and to any agents of The Hirer.
6. The Event Organiser accepts no responsibility for any property belonging to The Hirer, his guests or his agents at Farbridge at any time.
7. The Hirer is responsible for informing The Event Organiser of all his agents involved no later than four weeks before The Hire Period.
8. The Hirer must ensure that all entertainment booked for The Hire Period, with emphasis on Bands and DJ’s, are in possession of a Public Liability Insurance document and the equipment used for The Hire Period is Portable Appliance Tested (PAT). The Event Organiser reserves the right to request a copy of this documentation at any time and will refuse permission to any agents who do not have Public Liability Insurance and whose equipment is not Portable Appliance Tested.
9. The Event Organiser will allow no more than four musicians in a band to play within The Hire Period and instructions given by the Event Organiser must be adhered to.
10. All music must cease by 11.00 pm.
11. The Hirer must inform the Event Organiser of the details of a non-approved caterer as soon as possible. The Hirer must not presume permission for a non-approved caterer will be granted to cater at Farbridge. The Notes to Caterers must be signed by a manager/director of a non-approved catering company and returned to The Event Organiser at least twelve weeks before The Hire Period. A surcharge of £800 is charged for using a non–approved caterer.
12. The Event Organiser is not responsible for any agents contracted by The Hirer.
13. The Event Organiser shall not be responsible for any loss or damage to any property arising out of the hiring nor for the loss damage or injury which may be incurred by or be done or happen to any person or persons Terms & Conditions using Farbridge during The Hire Period arising from any cause whatsoever. Or for any loss due to the breakdown of machinery failure, of supply of electricity, leakage of water, fire, Government restriction, or Act of God which may cause Farbridge to be temporarily closed or the hiring to be interrupted or cancelled.
14. The Hirer shall be responsible for good order being kept at Farbridge during The Hire Period. The Event Organiser reserves the right to end The Hire Period at any time due to good order not being kept. The Event Organiser may, at their discretion, charge The Hirer for any extra expense it may incur for engaging police to preserve good order to, during or after any event at Farbridge.
15. There is no corkage charge at Farbridge. We are unable to receive/store deliveries until the day of the Event itself. All delivery of all drinks and alcohol must be co-ordinated with your Caterer. There is an additional charge payable to Farbridge when the client supplies their own drinks, to cover disposal of boxes and bottles.
16. The Event Organiser reserves the right of entry, or ask any persons to leave Farbridge who are not keeping good order or who are under the influence, in the opinion of The Event Organiser, of excessive alcohol consumption at any time during The Hire Period.
17. Guests at Farbridge aged 16 and 17 are only allowed to drink beer, wine or cider with a table meal provided that an adult purchases the drink. An adult must accompany the 16 or 17 year old(s) at the table. A “Provision of Alcohol Policy” notice will be prominently displayed where alcohol is served and any incidents such as refusal to serve will be recorded in the incidents and refusal book.
18. All drink will cease to be served at 11.00 pm on the day of The Hire Period.
19. The Event Organiser will refuse to serve alcohol to any persons under the age of sixteen. Any persons who are seemed to look under the age of eighteen, in the opinion of The Event Organiser, and do not carry picture ID will also be refused alcohol.
20. The Hirer is responsible for informing guests under the age of sixteen and their guardians they will not be served alcohol at any time at Farbridge.
21. The Hirer is responsible for informing guests under the age of twenty one that picture ID may be asked for at Farbridge for alcohol to be consumed.
22. If guests include ten or more children under the age of ten years, The Event Organiser insists a crèche facility is in operation for the whole period the children are present at Farbridge.
23. Access to surrounding areas other than public footpaths is strictly forbidden. The surrounding area is a working farm and there is a river running close to Farbridge. The Hirer is responsible for informing guests with young children to take appropriate precautions.
24. The Maximum number of guests allowed at Farbridge at any time is 150 persons. Farbridge has a seating capacity of 150, unless prior authorisation is given by The Event Organiser.
25. If a pay bar or a marquee is required at Farbridge within the Hire Period, only an approved company is allowed. Marquees are only permitted at Farbridge with the permission of The Event Organiser and The Hirer must not presume that this will be granted due to the effect a marquee has on other hirers and the temporary discolouration of grass etc.
26. All cars must park in the designated areas. Cars may only be allowed to stay overnight with prior permission of The Event Organiser. Cars allowed to stay overnight must park in the area stated by The Event Organiser and collected by 11.00 am the next day.
27. All cars are left at the owner’s risk. The Event Organiser accepts no responsibility for cars parked at Farbridge or its surrounding area.
28. The Hirer must inform The Event Organiser of the names and addresses and telephone numbers of all overnight guests at least one week prior to the Hire Period.
29. The Hirer is responsible for the arrival and departure of all guests in a quiet and orderly fashion.
30. The Hirer shall leave Farbridge in a clean and orderly state at the end of The Hire Period with all rubbish and bottles removed. The Event Organiser may, at their discretion, charge The Hirer for any excessive cleaning required at Farbridge.
31. All tables, chairs and furniture inside the buildings of Farbridge are not for outside use.
32. No confetti is permitted at Farbridge.
33. No nails, pins, sellotape or glue is permitted to be used anywhere at Farbridge.
34. No direction signs, balloons etc are permitted on routes leading to Farbridge.
35. No night lights or naked flames may be used at Farbridge apart from candles on the tables where appropriate fire precautions have been made. All lighting of Candles must be organized and carried out by your Caterers only, at all times.
36. No animals are permitted at Farbridge with the exception of Guide Dogs.
37. There is strictly no smoking allowed inside any of the buildings comprising Farbridge – this includes all bedrooms which are fitted with smoke alarms.
38. The Hirer or a responsible person appointed by The Hirer must remain at Farbridge until the last non-resident guest has departed.
39. The Hirer is responsible for informing agents and guests of these Terms and Conditions.
40. The Hirer pays a non refundable deposit of 50% of the hire fee on booking Farbridge and the remainder, including any surcharges, to be paid no later than three calendar months before The Hire Period. The full sum of the hire fee is non refundable from three calendar months before The Hire Period A refundable breakage deposit of £500 will also be required three calendar months prior to The Hire Period. Any charges incurred during The Hire Period must be paid no later than four weeks after The Hire Period. This includes any damages/breakages.
41. The Event Organiser highly recommends The Hirer obtain insurance for The Hire Period.
This list is not exhaustive and may change at any time without notice.
March 2008
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